The Special Events Coordinator is responsible for assisting in the creation, development and implementation of special events for a designated region he/she is assigned to. The Coordinator works seamlessly with site Sales & Marketing leaders and dedicated Corporate team members to establish a set event schedule, deliver on required tour numbers and over-deliver on sales results through first-class customer service throughout the event process.  

• Develops and executes all facets of the events in a manner to ensure outstanding Profit per Tour statistics on the program.
• Executes site inspections, permit hearings, planning meetings and event execution.
• Builds strategic relationships with national partners to enhance the working environment, event quality and customer satisfaction.
• Communicates with site-level Project Directors, as well as Marketing Directors and Sales Managers on an ongoing basis to ensure events are on schedule and all goals are met.
• Develops site-specific operations plans for all aspects of event production (traffic management & parking, waste management, pedestrian flow, emergency & medical services, etc.).
• Forecasts resource requirements and develop event staffing plans.
• Determines and monitors resource requirements for each event.
• Manages venue relations and expectations throughout the event production life cycle.
• Creates, maintains and enforces schedules, budgets & event status.
• Sources venues; recommends and engages catering to execute quality event within predetermined budget.
• Negotiates agreements with outside providers and subcontractors to ensure lower cost & highest quality of service.
• Creates and submits purchase orders.
• Secures all necessary permits for event execution.
• Builds and maintains strong relationships with event vendors.
• Coordinates with other departments to ensure the successful delivery of an event.
• Prepares post-event reports.
• Creates and distributes event itineraries.
• Prepares shipping/transport of event related supplies by placing orders for items from vendors.
• Researches and stays up-to-date on event trends.
• Anticipates guest needs and exceeds their expectations.
• Provides superior customer service in accordance with the Company DrIven to Excellence standards.
• Consistently practices the Meaning of Yes® and maintain the highest standards of professionalism when interacting with fellow team members, management and all guests that attend each event.
• Operates office machinery (i.e., computer, copy machine, fax machine).
• Completes all required company trainings and compliance courses as assigned.
• Adheres to company standards and maintains compliance with all policies and procedures. 
• Performs other related duties as assigned.

Hourly Position, $72,000 annually.